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Five Printing Tips for Windows Users

Like many things having to do with computers, getting your printer to work as you want it to can be extremely frustrating. Part of this is due to the fact that printers come from many different manufacturers, and not all of them work the same. How Windows handles communicating with a printer can also be quite complicated. To help, here are five great printing tips for Windows users.

1. How to Remove Header and Footer Info from Printed Web pages

One of the default settings of Windows Internet Explorer causes it to print out information in the header and footer such as the URL, date, and page number when printing out a webpage. However, there may be times when you want to discard this extra information.

To do so, simply press on the drop-down menu of the printer icon on Explorer’s default toolbar. Choose “Page Setup.” There should be text boxes that allow you to edit what appears in the headers and footers of the printed pages. To remove things like the URL, date, and page number, simply clear out these text boxes.

2. How to Change Your Default Printer

Some computers are connected to multiple printers. This will likely be the case for an office environment. Having the wrong printer constantly print out documents when you choose to start a print job can be quite frustrating. One way to solve this problem is by changing a computer’s default printer.

First, click the start button on the Windows task-bar. On the pop-up menu, click to navigate to the “Devices and Printers” menu. You should see icons for each external device installed on your computer. This should include all of your printers. To change the default printer, simply right click on one of the icons and choose “Set as default printer.”

Photo Credit: Pixabay

3. How to Make Your Printer Aware of Your Location

Another problem occurs when a person switches in-between computers that technically exist in different networks but still wants to use the same printer. In the past, the default printer would change with each network change. However, an update to certain versions of Windows 7 has changed this. You can now set your default printer to change with you when you switch between different computers at home or in the office.

First, click on the start menu icon. Choose to go to the “Devices and Printers” menu. Right-click on one of the printer icons that appear in this menu. Choose the “Manage Default Printers” option. Within this menu, you can choose to have your default printer stick with you when you change to a computer in a different network.

4. How to Change the Order Pages Print Out in Excel

Sometimes, when a spreadsheet contains a large amount of information, a print job can involve a very large number of pages printing out over a long period of time. The default setting in Excel causes pages to be printed out in order from the top of a spreadsheet to the bottom and then from left to right. This may be frustrating when you need to order these pages differently or only care about specific information in the spreadsheet.

Thankfully, the order in which pages are printed out in Excel can be changed. First, open up the spreadsheet you want to print out. Next, navigate to the tab named “Page Layout.” Once there, click on the “Page Setup” option.

There should be a number of tabs in this menu. Choose the tab labeled “Sheet.” On this tab, there will be a section that allows you to choose what direction the spreadsheet prints out in. You can switch it to print from the bottom up or from right to left as opposed to the default settings.

5. How to Repair Printer Drivers

At some point, many users may encounter sudden unexplained printing errors when attempting to send a print job. The printer may be properly hooked up to a computer or network. The printer may also already be installed on that computer.

When this occurs, the problem is often corrupted, drivers. There can be many reasons why drivers go bad. Repairing your printer drivers, however, is rather easy.

First, enter into the “Devices and Printers” menu that can be accessed from the start menu pop-up. Right-click the printer that is giving you problems and choose “Remove device.” Next, simply choose the “Add a printer” option on that menu’s toolbar. Once you add back the printer, the drivers should reinstall as new.